
Project Admin Services
Construction
Project Setup and Management:
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Utilize Procore and BUILDR to set up new projects and manage them through completion.
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Manage project team directories within Procore, including trades, owners, architects, etc.
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Create standardized workflow templates for submittals
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Permit Expediting – Upon Request
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Help you manage projects from RFP to Bid, Award all the way to close outs
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Insurance and Bond Management:
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Proactively review and manage insurance and bond requirements for all projects.
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Request and verify insurance certificates and coverage limits for General Contractors and Subcontractors.
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Verify Worker's Compensation coverage through the NYS WC Website.
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Maintain a daily log of insurance and bond status within Airtable or any data storage platform used by your company.
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Review the bonds for Contract value, proper project name, surety status, and supporting documents before forwarding them to the Attorney.
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Secure required approvals from NYSIR/Broker for insurance packages.
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Collect Indemnification forms and P&P bonds from Subcontractors, ensuring all necessary documentation is complete.
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Facilitate bond approval by the Attorney and communicate the status back to contractors.
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Communication and Documentation:
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Track and respond efficiently to all project communications.
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Maintain accurate and up-to-date project documentation.
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Draft various project documents including award letters,
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Relationship Building: Foster strong working relationships with architects, engineers, contractors, and other project stakeholders, acting as their advocate.
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Contracts & Amendments:
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Review the Owner's Contract to ensure the agreed-upon corrections are incorporated properly.
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Edit AIA Documents
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Have Contracts/Amendments signed by company principal and forwarded to the Owner and/or Attorney to be executed.
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RFP's
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Review & Structure the RFP based on the information requested.
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Bind the RFP and prepare it for delivery on the bid date if needed.